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Contract Administrator

Turning Point, Inc.
Job Description
ORGANIZATION
Turning Point Inc., based in Newburyport, MA, is a nonprofit organization committed to providing exceptional services to individuals with intellectual and developmental disabilities. With its team of dedicated employees, Turning Point strives to teach, empower and encourage the individuals to be self-confident by providing two robust programs: the Residential and Individual Support (ISS) Services for adults with intellectual disabilities and the Urban Youth Collaborative Program.
 
POSITION
The Contracts Administrator will report to the Chief Financial Officer and be responsible for the administration, reporting, and management of contracts with the Department of Developmental Services (DDS), Massachusetts Rehabilitation Commission (MRC) as well as other contracts and agreements for the Turning Point, Inc. organization.

RESPONSIBILITIES
  • Provides responsive and compliant contract management and administration for Chapter 257 Department of Developmental Services, Massachusetts Rehabilitation Commission, and other contracts/agreements
  • Maintains contract templates and agreements to ensure compliance and appropriate tracking through the entire contract lifecycle
  • Responsible for assuring reporting compliance per state and other regulations. Resolves any contract conflicts by follow up with appropriate internal and/or external contacts
  • Provides feedback and insights to the Chief Financial Officer regarding current contract status, contractual payments, recommendations for streamlining contracts and compliance workflow processes, and any potential risks contracts changes may pose to the organization
  • Receives, administers, and responds promptly to all internal and external requests related to organizational contracts
  • Initiates and maintains working relationships with agency representatives through email and telephone communications
  • Keeps current with all laws, regulations and contract trends to evaluate and report the business impact
  • Records, classifies and summarizes all contract billing information for the Chief Financial Officer in both spreadsheet and general ledger format. Maintains contract billing spreadsheet for accurate online billing and billing management
  • Records all general ledger entries for seven (7) HUD 811 companies. Assembles documents for computer input, verifying the accuracy of itemized charges, account numbers, and total costs
  • Processes all incoming payments and makes deposits
  • Maintains food stamp spreadsheet, new applications, interim paperwork and annual recertification’s
  • Makes cash deposits at the bank and picks up mail at Post Office, as needed
  • Performs any other duties as assigned by the Chief Financial Officer
 QUALIFICATIONS
  • Bachelor’s degree in Accounting, Business Administration, Pre-Law or related field
  • Four or more years of experience working with nonprofit, human services DDS and MRC or like state agencies in grant/contract administration, as well as a strong working knowledge of applicable state laws, regulations, and codes, and the reporting requirements for these contracts
  • Strong mathematical, analytical skills and critical thinking skills, as well as attention to detail
  • Excellent written/verbal communication skills
  • Ability to work effectively in a team-oriented work environment
  • Ability to provide a high level of responsive customer service, as well as juggle multiple tasks and meet required deadlines
  • Excellent knowledge and proficiency with Microsoft Office Word and Excel, as well as Outlook and/or Google email
  • Proven ability to function confidentially in an office environment 
HOW TO APPLY
Interested candidates should review the website, www.turningpointinc.org, before applying. Applicants should email a resume and a one-page cover letter outlining how they would fit into this position to maureen.salkin@claconnect.com. No phone calls or hard copies, please. Please put Turning Point in the subject line and mention how you learned of this opportunity. EOE
 
Contact Information